Swift Digital Services (“we”) are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Swift Digital is a data controller. This means that in our role as a data controller we decide how your personal data is processed and for what purposes.
The Data Protection Co-ordinator, who is responsible for ensuring compliance with the GDPR is:
Swift Digital Services
High Wycombe HP10 9TJ
We use personal data for the following purposes:
Administration and billing
To respond to sales enquiries and setup initial appointments
Marketing activities (on our own behalf)
Servicing our clients
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Personal information (such as name, address, date of birth)
Our website will provide us with your email address and contact details should you wish to make an online enquiry
a) Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
Consent of data; (enquiries, referrals, marketing emails)
Legal obligation; (administration & billing)
More information on lawful processing can be found on the ICO website.
Your personal data will be treated as strictly confidential and will not be shared.
We keep your personal data for no longer than reasonably necessary. If you have not done business with us for 2 or more years we will remove your personal data.
Much of the data that we collect as a data controller is required for lawful purposes but where our data collection is optional or permission based you are under no statutory or contractual requirement or obligation to provide us with your personal data.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (this is not an absolute right and only applies in certain circumstances).
We do not transfer any personal data outside the EU
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
To exercise all relevant rights, queries or complaints please in the first instance contact Annette Gridelet : firstname.lastname@example.org
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.